Whilst some may think outdoor ed and technology don’t go hand in hand, I would beg to differ on this. I might be somewhat biased having developed my own app (Xcursion) for helping manage student medications, allergies, concussions, medical issues and reporting incidents. However, it’s proven to be an amazing support for when I have a group out in the field with me. It’s saved huge amounts of time, energy and effort, but has also helped me to focus on what’s needed and filter out a lot of what’s not! Consequently, for me, this is now just one of the pieces of technology I use as a force multiplier in setting up and running programs.
What exactly do I mean by force multiplier? This is a term I learnt at uni when I was studying defence. It’s basically a tool, communications equipment or anything that you can leverage to gain a much greater impact versus the size of your force.
Despite my many concerns about the use of technology today and the potential dangers it’s brought to people’s ability to adapt and problem solve, that’s by no means a reason not to use great technology. If you already possess skills which enable you to be adaptable when needed, then you’re in the ideal position to use all sorts of technology as force multipliers to help you do your job more effectively, safely and efficiently.
Apart from my own invention of the Xcursion app for permission notes, student medicals and pastoral needs, what else have I found useful for running outdoor ed programs?
For one, a solid project management system is needed. For most programs, you’re repeating expeditions and need to follow the same structured system each time to make it happen. I use Basecamp by 37 Signals for this. It’s easy to use, you don’t need a lot of project management expertise or experience to get it going. It’s great from an organisational point of view as you can run multiple projects with different people added to each project so you, as director, can see everything, but your group leaders or teachers only see what they need to see for each project to which they’re assigned. Best of all, you can create project templates, so once you’ve built a solid system, all you need to do next time is to create a new ‘camp’ or ‘expedition’ project from the template and all your tasks are loaded ready to be actioned.
Another system I like to use, which is more of a workflow platform, is Podio, by Citrix. You can set up all sorts of things from gear and vehicle registers, with automated reminders of when gear or vehicles needs to be checked, services or rotated. Document management systems for filing, tagging and tracking important documents as well as ordering systems, marketing and client relationship management are features. There are some pre-built systems that are available with this platform, but you can always customise this for your own needs.
This is again another way technology can be used to create better systems so you and your staff can focus on delivering the programs for the maximum educational benefit and not be focussed on a bunch of required, but essentially repetitive administrative tasks. Sadly, I’ve worked with many people who get needlessly bogged down in all the administrative tasks and have had no idea what’s really important.
The other advantage of using technology as a force multiplier, is the fact that it can draw out and highlight key information that can often get lost the mass of data that gets thrown at us. I don’t want to waste ten minutes trawling through files for a key piece of critical information when I can have a system in place so that important piece of data is always at my finger tips.
Things such as GPS tracking, Sat Phones and EPERBs are all part of an essential technology tool kit for running effective programs where you can respond quickly and effectively with limited resources.
As teachers, it’s vitally important that the focus is always on the educational experiences that can be had. Sure, there’s lots to get done in the background to safely setup and run each of the educational experiences, but through leveraging technology, setting up and running some amazing and memorable experiences is now easier than ever before. If you don’t have systems in place to do this, then it’s time to make sure you get them up and running right now.