COVID-19 is a significant global pandemic issue and has been running since the end of 2019, when it was first discovered in Wuhan, in China. Now, this has ravaged the world and there are some serious considerations to be made when planning any sort of school excursion or activity around the impact that this may have on one of your programs.
The way in which you should be treating COVID-19 is the same way that you should be treating any other highly infectious disease for either your campus or school activity. So it shouldn't be done in isolation as a separate issue. It should be done in conjunction with your other risk management considerations and concerns. What's really important, though, is that the focus on COVID-19 shouldn't detract from the other risk management principles and practices you have in place to manage risk for whatever the excursion or activity is. If the management of COVID-19 were to compromise the management of risk in another area, then it's critically important that you review the appropriateness of doing that activity at this point in time.
The safety of one activity shouldn't be compromised by the implications of another. And for an example of this, I can imagine doing a belayed climb. You may have an instructor who is up close to one of the students or several students where they have to check harnesses, and then you're belaying on a rope. Now, this can be done safely and you can apply control measures such as face masks and also social distancing. However, where that social distancing is not possible, then maybe it's worth reconsidering the activity itself until later down the track. But critically important, just as a reminder, don't compromise any of the other safety of your activities for the management of COVID-19. Now that's not to say don't manage COVID-19. I think I really need to make a clear distinction there. But if the risks are too great for that activity, as a result of having to manage another contingency and another hazard, then discontinue that activity at this point in time.
I think that's really the most important outtake from this. It is really important to expect that all of your instructors are up to speed with what the virus is, how it is transmitted, and control measures. It's really important to provide this information to the school administrators, the teachers involved, the parents, and the students. And clear communication is critically important. Just because it's been on the news every single day for the last 8 months or 12 months, or however long it's been, it's really important that you still go through the causation and the control measures, and be very clear with staff about this. It's really important that prevention is absolutely critical to the safe running of your programs.
As an indication of some of the different levels of risks you may encounter and how to manage them, we'll just run through some of the high and medium level risks where you may need to look at other personal protective equipment and other controls to be in place for this kind of activity. For example, an instructor providing first aid to a student, generally, you would have your standard and absolutely, you would have your standard of gloves on to handle any patients. But in addition to that, you should also look at having face masks on both parties and ensuring that if you can't maintain that social distancing of around six feet, then you must have those personal protective equipment and devices in place to prevent that or reduce the risk of that transmission. So that's one of the high-risk activities is applying first aid. Also, if you have teachers or teaching assistant who are working with higher-need students. Say if you have students with disabilities or any other provisions where they need a carer and the carer may be in close contact, again, this is where that personal protective equipment is critically important as these would be considered a high-risk activity in the scheme of things in the current environment.
In terms of some of your medium risk activities, all of those instructors and students and staff on any of the trips should be considered a medium risk. So as this medium risk may involve handling cutlery, handling dishes, also being on vehicles or in vehicles together, then you really need to consider the cleaning regimes and the monitoring of this as a critically important part. What we've done is we've put together a document which steps you through these different contingency plans to help guide your approach, to getting school excursions back out and running again.
This online guide is to be used in conjunction with the latest recommendations from the CDC, as well as the recommendations from your school administration, their legal counsel, and their insurers. So please ensure that you cover all of these different bases because the most important thing is to safely get our students back out and doing the sorts of school excursions and activities and camps, which they love, and they learn so much from. So it's really important as an additional consideration to your risk assessments at this point in time, and certainly for the foreseeable future, to be really focusing on how you are going to effectively prevent the virus coming onto your program. And if so, if a case does occur on the program or a suspected case, how are you going to quickly isolate that student or that staff member or that instructor, and then make contact with authorities to let them know so that contact tracing can start to prevent the wider spread of the disease.
Risk management in schools is an interesting and challenging problem. Firstly, there’s nothing in teachers’ training which helps them to understand the role and responsibilities of planning for and managing risk. Secondly, what actually are the risks? What could be considered a hazard or risk in the classroom, is vastly different from what could be considered a risk on the sports field, out on camp, or on an international study tour.
In years gone by, this wasn’t too much of a worry as most teachers weren’t involved with the sheer volume of additional co-curricular programs, excursions, activities and overseas trips which now form part of a normal year at school. Added to this, the focus of risk management in schools has also predominantly been on buildings, grounds, office spaces, classrooms and boarding houses and not on the specific activities which go on outside the school grounds on a daily basis.
The fact is, on-site risk management is quite different from off-site risk management. However, often there’s only training available for on-site risks. This makes no sense, as schools continue to run great education programs inside and outside of the confines of the school grounds. As an experienced outdoor education professional, if I were to do a walk-through of an entire school as part of a risk assessment, then I would most likely miss several things because it’s not my specific area of expertise. The same is true when Workplace Safety Professionals attempt to evaluate risk outside of the school. Unless you’re specifically trained in excursion and activity risk, you’re bound to miss something, which can lead to injuries and incidents which could have been avoided.
The only education that teachers seem to have in risk management is that at some point, they’re involved in a trip somewhere, doing something, and rather than having any actual training to be able to manage and help run the program, they’re entirely reliant on learning something about what they should be doing through osmosis. The expectation that they absorb something at some point in time, which then magically enables them to manage risk in a well-planned and professional way, is ridiculous in the extreme. Yet that’s basically what’s been the industry standard. People reference ISO31000 all the time. (This is the international standard for risk management). However, if you’ve ever had enough coffee to drink and made it all the way through the ISO, you’ll realise that it’s so broad and general that just reading this doesn’t give you any real idea about how to manage school excursion and activity risks. It does however, outline what the paperwork should look like.
Sadly, osmosis and reading ISOs is a rather unreliable means through which people gain even a decent baseline understanding of risk management. It’s like letting your English teachers learn about a text for the first time as they read it in class with their students, or your maths teacher, teach themselves by reading a chapter ahead and asking the other teachers a few questions about ‘this whole algebra thing.’ Schools and teachers have a professional responsibility to manage risk wherever their educational programs take them.
Whilst this is a significant concern, which the recent pandemic has focussed everyone’s minds on, rather than just continuing to say it’s a concern and something should be done about it, we decided to do something about it. From our 20+ years of running school excursions, camps, co-curricular programs, sports and international tours, we decided to create structured, professional development training for teachers in risk management that’s specific to excursions and activities. Risk management is not generic and for school activities, it cannot be covered effectively by workplace health and safety risk training. When you’re dealing with students, staff, transport, activities, airports, medical concerns, mental health issues, activities and a range of educational programs, teachers need to be trained and confident in their planning and management of these specific inherent risks to ensure programs are well run and enjoyable.
Nobody is ‘just a classroom teacher’ anymore. The more our school programs venture out into the real world, the more important it is to have teachers with great risk management skills. Every time teachers leave the school gates with a group, they’re responsible for the safety and well-being of that group and like the English teacher reading the text as they go, teachers regardless of subject expertise, should not be out on a trip, anywhere, doing anything and making it up as they go. This leads to disaster and at the end of the day, as educators, we want to run great programs which have well-planned safety built into them.
We decided to share our experience of risk management, through online and face to face professional development. Over the years, I’ve had the best moments of my teaching career and seen the most impact, when we’ve been out on some sort of excursion or activity. From this, we want to enable all those teachers who want to improve student learning through amazing real world experiences, to be able to gain confidence and strength in their risk management skills so that every trip of which they’re part, is a memorable one for their students for all the right reasons.
Unfortunately, when it comes to risk management, there’s no material safety data sheets, engineering limits or forecasts when it comes to people risks and how they’re going to act, react and behave in any given environment or situation. Even though it’s the most unpredictable and complex factor in the mix, it’s often the least considered and most underestimated. There’s no shortage of stupid people in the world. In fact, many people excel in this area every day of the week and should certainly not be trusted with open flames or power tools, or anything without smooth edges.
The problem is that when you're responsible for people who are unpredictable, or taken to doing idiotic things, it's vital that you watch them and actively manage them. Unlike finding a faulty or damaged piece of equipment and replacing it with a new one, the people risk is far more emotive and complex.
If you can exclude a student from activities who simply will not listen or engage, that could be the best solution, as they drag everyone else down with them. However, often schools are reluctant to take definitive action and sadly, sometimes as leaders, we’re stuck with a compounding people risk until their idiocy negatively impacts on the group and someone higher up in the organisation suddenly realises that what you said in assessing the participant risk has now come true. This is not a situation in which you want to find yourself. It’s worth having good behaviour management strategies in place, such as higher staff to student ratios or modified programs when the people factor has the increased potential for producing adverse risk to the staff and the group.
As with any other individual component of risk, behaviour alone isn’t necessarily critical and with a good leader more often than not, as with every other risk factor in isolation, is not a major concern. However, throw in a bit of bad weather, forget or misuse some vitally important piece of safety equipment and you’re now shaping up for some major issues.
When you’re reviewing your risk management systems, it’s well worth considering the interaction of these three components in the context of your organisation and how you can best address them when running any sort of program. Being aware of how the level of risks escalate as one or more aspects are compromised, will help you to build far greater situational awareness. This keeps your risk management practices alive to ensure safe operations and great educational outcomes.
Recently, I was reading a fascinating book about airplane crashes and how poor decision making ultimately led to disaster and the huge loss of life. What was striking about this was the similarity to so many coronial inquests for outdoor education incidents.
Much like many fatalities on outdoor expeditions, each of the airplane disasters could have been avoided. However, fatigue and poor decision making ultimately led to disaster. So why are we so impaired by fatigue and why do some organisations still not see this as a major problem?
One school, which shall remain unnamed, for which I worked a number of years ago, were vehemently opposed to any discussion around fatigue, despite numerous concerns being raised by staff around the impact it was having on the welfare and well-being of the staff. The implication was that we were just being lazy and trying to get out of work. I would suggest 80+ hour weeks backed up by driving vehicles full of students was a bit over the top. However, I’m not going to dwell on the rest of that experience, other than to say it was a pre-loaded disaster waiting to happen.
When we’re fatigued, a number of things happen which reduce our ability to make clear, informed and reasonable decisions. The harder we try, the less effective this becomes. Our focus narrows further and further into a tunnel vision that cripples our ability to make sound, reasoned judgment. This was evident in the cockpit recordings of each of the plane crashes outlined in the book. Instead of clear, thoughtful and decisive action, mistake, after mistake, after mistake was made, culminating in the inevitable plane crash. Experienced pilots forgot their training. Simple corrective actions weren’t taken.
The same is true of fatalities in outdoor education in which fatigue adversely impacts on the ability of an instructor to make reasonable, informed decisions. Research has shown that multiple shifts of work and not sleeping for 24 hours (which counts poor/broken sleep within the mix), has the same effect on decision making that being drunk has. Do we ever allow teachers and instructors to be drunk at work? No! So why do we allow fatigue to be overlooked?
If you examine the black box flight recordings of the conversations inside the cockpit, it becomes abundantly clear that for example, despite evidence to suggest that all the pilots needed to do to save the plane and those they were responsible for was to push down on the controls to increase speed and prevent a stall, they kept pulling back on the stick, consequently condemning the plane and all onboard.
However, before we call them stupid, which is the temptation of a back-seat pilot with no airtime, let’s look at the effects which fatigue has on people and why it’s not surprising that such poor decisions were made in the air and also in the field, for so many expeditions which have gone disastrously wrong.
When people are fatigued and/or drunk, their reaction time slows, their ability to solve complex problems is significantly inhibited and their ability to perform even the most regular and simple tasks becomes compromised.
The only solution for fatigue, is sleep, not push through it as a former boss of mine would always profess was the way he always did it and we should do the same! That, in my opinion, is idiotic in the extreme and will eventually result in someone getting killed. However, you can always learn a lot from idiots as they demonstrate the dangers of what not to do. Often this can be even more beneficial than someone telling you what you should do.
Good decision making is one of the best risk management strategies you can have. You see something that hasn’t gone to plan, doesn’t fit or doesn’t feel right. You assess the problem, adapt and respond accordingly. Good outdoor leaders will continually do this throughout any program. Most of the time, what they do isn’t even noticeable. Other times, it’s clear that there’s a problem and there’s a shift in plans to address it. The same is true with airlines. Most of the time you have no idea that corrective action was taken, which is the way it should be. Unfortunately, when we’re fatigued, that vitally important, broad problem-solving skill set stops working. We can only focus on single tasks and, even then, we might only be able to focus on a single part of a single task, which is even worse.
Often fatigued individuals will also focus on something that is completely irrelevant to the problem at hand. Instead, they become entrenched in a minor detail and they can obsess over it, as it’s the key to solving their current problem. However, their tired-self can’t even rationalise the fact that they’re grabbing onto something which is completely pointless, again due to their diminished capacity to make rational decisions.
Unfortunately, in outdoor ed incidents, we generally don’t have first hand recordings of the events as they transpire, which we do have for the airline industry. Listening to these recordings, it becomes clear that minor and irrelevant concerns become the sole focus of someone who is fatigued. The death spiral starts and there’s no way out. If you compare this with coronial inquests into outdoor education fatalities, on many occasions, you can see how fatigue might have impaired judgment and might have contributed to triggering the repeatedly poor decisions and the downward spiral which ultimately resulted in the fatality.
Now not all outdoor ed fatalities have fatigue as a contributing factor, but if we’re aware of the fact that it’s one of the most dangerous problems we can face even as experienced instructors, then we can put systems in place to manage and avoid fatigue and it’s related hazards. If we don’t want staff to be working ‘drunk’ from fatigue, then we must have good systems in place for managing this.
How long is an acceptable shift? What are the tasks that each staff member is doing during this time? What driving is involved? Can the load be shared? What if someone feels fatigued? What backup plans do you have in place?
The outcome of each of the airplane crashes was that systems to monitor and address fatigue were introduced, the result being, safer air travel. For outdoor education, this is something that must be addressed. It can’t be pushed through. It can’t be ignored. It can’t be put off for a discussion later in time. The end results, like the fatal vehicle accident in New Zealand where the teacher fell asleep at the wheel, are self-evident that fatigue and good decision making don’t go hand in hand. Do you have a fatigue management system in place? If not, make it your number 1 priority today as it’s vital that we and our industry ensure we keep safe those for whom we’re responsible. It’s essential to have instructors with clear heads and great decision-making skills, so that every outdoor experience is a wonderful and rewarding one for everyone.
Catering is a really important part of your program. Any camp, school excursion or overseas school trip needs to have good food, with considerations made for any dietary needs. This could be based upon allergies, religion or preference.
The complexity of this can, at times, get a bit overwhelming. Some are justified, some are ridiculous and indulgent. The ongoing challenge is however, to ensure you push through the fact that some parents push stupid diets on their children and focus on the fact that getting the catering right for your critical needs students is vitally important.
For most students, it’s fairly clear and obvious that they’re a vegetarian, they can’t eat nuts or seafood or whatever the case may be and you simply provide this information to your camp catering team to sort out. However, it’s important not to set and forget this, as things can always slip through the cracks and when they do… you can have some of the most dangerous situations on hand.
On one program I was running, we were using a hardtop catered camp site for part of it. I walked in to have dinner and saw that it was a pasta dish with a tomato sauce. However, as I looked a bit closer, I saw some tiny prawns in it. I quickly looked around the room as this was not on the menu plan and one of our students was anaphylactic to shellfish. I spotted him down the back of the dining room, having just sat down to eat. I dashed down and immediately said not to eat the pasta. Despite being old enough to have some level or self-regulation, he hadn’t seen the prawns in the food. Thankfully, he hadn’t eaten anything and I arranged for another meal.
It turned out that the cook had a bag of spare prawns in the freezer and just thought he’d use that to ‘bulk-up’ the dish. The potential consequences of this could have been fatal. Even if you’re really careful with food allergies, it’s important that someone is monitoring this and not just ticking that box before the program and thinking it will have sorted itself out.
Another camp provider I was working with was completely dysfunctional and couldn’t understand dietary needs at all. This was obvious from the signs they had placed on the servery. ‘46 normal’. It wasn’t just the fact that they had odd signs, but then they hadn’t actually catered for any dietary needs at all, so the not-normal were given salad. I ended up having to go out at the last minute and buy some supplies because the caterers were so incompetent. Needless to say they were never used again. However, once again, if you don’t have someone actively monitoring this for your program, you can end up with all sorts of nightmares.
Even in-house, if you’re employing people who are supposedly well-experienced in food preparation and catering for school groups, this is no guarantee that things will go well. Once place I was working the cook (really couldn’t!) kept sending out meals raw. Now a raw hamburger is one thing, but when you have raw chicken breasts coming out for dinner, it’s obvious they’ve got no idea and time to replace them.
Whilst it’s often tempting for schools to contract out their camps to other people to organise and run for them, you’re still ultimately responsible for the health and safety of your students, so someone should be overseeing and observing meals, snacks and drinks throughout the day. In doing so, you can save yourself from far greater problems that can result from bad catering and a lack of attention to this part of your program. You don’t have to be over the top or hyper vigilant, but you do need to have your finger on the pulse as to what everyone is eating.
If some of your providers can’t cater, or the level of complexity of students’ food needs is too great for you to adequately cater for them, its important to have this conversation with parents and find an alternate solution.
In my experience. if you have someone who needs a specific brand or exact item from a gourmet food store, then it’s probably best to document in your program information that some cases might require self-catering. I’ve had this both for extreme allergies and extreme parenting. The extreme parenting and ‘fussy eater’ scenario aside, if you have serious concerns about major food allergies and triggers, then just work with the parents to provide the food themselves. We’ve done this on many occasions and have also provided separate cooking equipment for those students to ensure there’s no cross-contamination.
At times, this is a challenging part of running the program. It doesn’t have to be and putting those plans in place early, talking with parents and the students, as well as monitoring what’s being provided, will help ensure those catering nightmares are well and truly kept at bay.
When we don’t know what we’re doing and we’re expected to have answers or manage risk, this is a massive problem. How can we be expected to put systems in place and plan for contingencies if we don’t understand the situation or context of what we’re expected to be doing.
Many teachers find themselves in this exact situation and are expected to plan for something about which they know nothing. At this point, the major activity and operational risk comes from the person not knowing what they’re doing, rather than the potential inherent risks of the activity itself. Do we let inexperienced drivers get behind the wheel without any training or supervision? Thankfully not. Yet why are so many teachers allowed to run sports, excursions and activities with no idea, training nor experience in what they’re doing?
It literally makes no sense at all to allow someone to take on a role which requires them to plan for and mitigate risks, if they have no idea themselves. The increased risk here comes from the person not knowing what they’re doing at all and they’re simply making things up as they go, which is never good in terms of risk management.
A number of years ago we came across one such group on an expedition. We were in Kangaroo Valley and just starting out on an expedition when we came across a group just finishing an expedition. In talking with them, we quickly realised they had absolutely no idea what they were doing. Their whole risk management plan was apparently based upon the fact that one of the teachers went for a walk and saw a snake, therefore they went canoeing instead because the risk of the snake was too great. I really want to laugh at this point as on that exact same river, I saw a 3 metre Eastern Brown Snake in the water and then it slithered up onto the place we had just had lunch, so seeing a snake in the wild and basing your decision on risk management around a single sighting of a snake seems quite idiotic to be perfectly honest.
Essentially these guys had been out on a multi day canoe expedition with no canoe instructors, no maps, no communications devices and no backup plans. Everything has to run perfectly for them to be ok, which relying on luck for your management of risk, is never a good thing.
One wonders how this group was even allowed to go out on this trip with such a poor basis for the management of the inherent risks, let alone the operational risks which were so obvious to this trip. Unfortunately, trips like this go out every day with no idea what their real risks are and the consequences of this can be horrendous if something goes wrong.
The only way that this sort of situation can be avoided is through training and experience. If any organisation is sending staff out untrained and unprepared in terms of risk management, then they deserve everything they get if something goes wrong. Schools don’t allow untrained teachers in the classroom, so why do they allow untrained teachers in the field.
Whether the teacher is running the trip or not, they need to understand what they’re doing to ensure they’re capable and effective in managing the risks involved outside of the classroom. Therefore, they need to be trained and experienced in general risk management, as well as activity or program specific risk management, so they can minimise the risks involved. The risk of not knowing what you’re doing is far too great and negligent when there’s so many opportunities to get trained and get up to speed with factors of which you should be aware and doing the right things to ensure you’re running awesome, experiential educational programs.
If you feel like you don’t know what you’re doing and don’t understand the risks involved or just need a refresher, then get some training today so that you can confidently manage risk no matter what the situation or context. Thus, always run awesome, educational programs for all your students.
Why are schools so challenged by risk management? This is something I’ve been noticing a lot lately and whilst risk management in schools has never been strong, because it doesn’t form part of a teacher’s training, the fact that it’s so important baffles me as to the lack of attention given to it.
Whilst many a school will scream and curse at this suggestion, claiming that they have a great paperwork system, there lies the problem. A paperwork system based purely on checking boxes and approvals masks the fact that there’s a lack of real risk management understanding and implementation. Paperwork without training and experience is just that, paperwork. It can be dragged out to accuse staff of this or that in an attempt to deflect blame, rather than being a support mechanism for decision making and good operational practices.
One place I worked was obsessed by paperwork. One activity was determined unsafe because the paperwork wasn’t good enough. This was yet another ill-informed and idiotic comment from someone who knew nothing about risk management. The boss also insisted everyone sign every document, before going out on an activity, but when something within that document was materially affecting the safety of the program, nothing was done about it. Now, I admit this was an extreme case, but we learn a lot from these things and the reality is that if a teacher has not had any formal Risk Management training, the teacher shouldn’t be planning or running any sort of activity at all.
Anything from a practical lesson, to a quick trip down the road to a local park, gallery, courthouse or museum, right up to sports, camps and overseas trips, requires a risk management assessment. Teachers must take the time, not just to learn how to ‘do’ paperwork, which I could probably train a team of monkeys on typewriters to do quite a lot better than some of the risk assessments I’ve read over the years, but instead, the most important thing is that they need to train for situational awareness, contingency planning and how to be adaptable and flexible to ensure whatever the activity is, it’s run well.
The number of teachers who are taking groups of students out on activities who are untrained, unskilled and unprepared is worrying. You cannot contract out your duty of care nor your liability to a third party, so if you’re taking a group overseas, then you are responsible for everything that happens regardless of contract providers. These are some of the most dangerous trips to run, as far too many people see this as a holiday, rather than the significantly higher duty of care and potentially reduced resources, yet countless trips head out with a bit of paperwork and teachers who have no ideas what’s in that, nor how to really implement any of it.
This disconnect widens, the more schools employ people to ‘do’ their risk assessments for them. I’ve seen an increasing number of schools put this responsibility on one person and not the people running the trips. At the end of the day, if you aren’t trained and experienced in the management of risk, then you shouldn’t be planning and running a trip at all. This isn’t to say stop doing trips, because that would be stupid and pointless. Instead, get some training so that you can be confident in what you’re doing and start to build a culture within your organisation which understands and has great risk management systems so every trip goes out with confident pro-active teachers who are prepared and situationally aware so that you are always running great experiential education programs for everyone.
Before your next excursion, do a risk management training course and build your skills-set and start to address this disconnect between documentation, implementation and culture. The only way to truly run great programs, is to have that culture of risk management right throughout your organisation.
OK! Before you fall asleep with the thought of two days of risk management training, hear me out!
What are the most exciting things you do in education? It probably has nothing to do with sitting in a classroom and completing worksheets. Each year, that puts countless people to sleep.
Education needs to be dynamic, exciting and engaging to equip students with the skills they need for life. However, to run really cool programs like this, we usually have to step outside the school gates and engage with the real world.
Only problem is that when we do this, there’s a whole stack of inherent risks with which we’re suddenly confronted. Everything from your usual stack of peanut allergies, to your bus strangely catching on fire, which to be clear was not actually my fault.
The randomness and richness of the world outside the school gates is the most amazing place in which to learn, but if we’re not trained and equipped to plan for and manage risks in this environment, then we’re putting ourselves and our students at risk.
At this point we have three options:
Don’t go! It’s all too hard! School’s not about the real world anyway. If you take this option, you probably should have become an accountant or a public servant, perhaps both. Complete risk aversion is pointless and damaging and should be avoided.
Just do it! Grab your bags, kids and let’s go! If you take this option, which unfortunately, I’ve seen many teachers do, then you’re setting yourself up for some major problems. Anything can and does go wrong in these situations where well-intentioned teachers don’t take the time to plan, prepare for and run their programs carefully.
Have a structured, well-planned approach for all of your programs which documents the steps you need to take to ensure your group is well managed and the focus is on great experiential education outcomes for students, with robust systems in place for contingencies to support this.
For me, the only option when running any excursion, camp, sport or activity is Option 3. However, most schools are operating somewhere in between Option 1, 2 and 3 with many teachers confused about their role and responsibilities when planning and running any programs. Even experienced staff can struggle with this.
You must put the time, energy and effort into building a well-formed plan no matter what the activity is. It could be just going down the road to visit the local court. It could be a year level camp, or an overseas trip. Whatever the case is, you need to ensure you’ve planned for normal operations and contingencies if something doesn’t go to plan, which invariably will be the case. One trip I was on, I received a phone call to say that one of the 5th Grade students had been taken to hospital with a fish hook in his arm! I was pretty surprised by this, since there was no fishing on the program, yet here we were with fish hook in the arm, right next to a vein.
Risk Management Training prepares you for weird random stuff like this and how to respond quickly and effectively no matter what the context.
With a non-delegable duty of care, you also can’t outsource your risk management to another organisation, even if they suggested you can. It just doesn’t work that way.
Instead, you and your school are ultimately responsible for the duty of care over your students for any trips you’re on.
“But they didn’t tell us that at uni!” I hear you say! True, unis don’t actually equip teachers with most of the skills they need with which to teach, but that’s another matter.
At the end of the day, if you’re running any sort of excursion, camp, sport, overseas trip or any other sort of school activity which requires you to produce a risk assessment, you need to be trained in risk management. It’s no good just to copy and paste what the last untrained person produced and put your name to it. That’s a dangerous precedence which will come back to bite you.
Risk management training isn’t about putting you to sleep for two days. It’s about giving you clarity and confidence through practical experienced-based training on how to run effective and safe programs. Get in touch with us today to see how you can build this training in to your professional development schedule to ensure you’re running the best programs possible for your students.
Where do you start with Risk Management? With any experiential education, you have a professional responsibility to pro-actively manage risk. This is an ever-evolving and dynamic skill-set that you develop over the years through training and experience. It’s something we can never take for granted. We take a look at some of the challenges we face in managing risk and what can happen, when things don’t go to plan.
In this episode, we talk with Paul Tame, who is a leading risk management trainer with Xcursion Risk Management Training, Lead corporate management trainer for Zen Training & Senior lecturer at Western State Uni Colorado. We take a dive into risk management for experiential education and touch on a few challenges we all face when planning and running programs.
Risk Management Podcast Episode - Paul Tame & David Gregory Talk Risk Management!
Often things look great on paper. However, how does that translate into the real world? With risk management for any sort of activity, it needs to be a living and breathing culture within your organisation and not just a bit of paperwork someone completed and then filed away.
For more information on Paul’s work and the organisations he’s worked with over the years, check out:
Zen For Business
Xcursion Risk Management
Western State Uni
And Crested Butte a fun ski resort we’ve skied together at:
For more information on Denali:
Most people overlook behaviour when preparing a risk assessment for any program. To be perfectly honest, in my experience, most people struggle to understand what they need to do to assess risk for an activity, which is fair enough as there’s no training for this at uni and most teachers don’t need to know, until they really do. Whilst I won’t go through what you need to do here, even if someone is experienced in doing this, one thing often missed is the increasing problem children and teens are facing around social anxiety and how this is impacting on parents’ understating of what real risk is and why doing something different isn’t going to kill their child, but sitting on their device for almost eight hours a day could.
Due to some rubbish parenting and everyone’s individualistic desire to be the same, children have been given a lot of addictive devices from which they can suffer withdrawals. Their brains are smashed with marketing, body image messages and a filtered view of the world. Whilst in the past, our brains were attuned to be anxious about large animals which may kill us and eat us. This moved on to having your village raided by Vikings and being forced into slavery and even in fewer than the past 100 years heading off to war to fight the real threat of Nazis taking over the world. To ensure our survival, our brains are wired to help us fight or flee from threats to our safety. However, what happens when the world becomes safer, wars less frequent and the change of being eaten by wild animals almost entirely a thing of the past? Are we a happy and progressive world where we look out for each other? No, we’re in an increasingly individualistic world that has little regard for others and are becoming increasingly worried about things that don’t exist.
Whilst the Salem witch trials might be an extreme example of this, it does have merit. What happened in that situation was that mass hysteria overtook people’s ability to think for themselves and countless people became worried about someone putting a curse on them, or turning them into a newt. This self-fulfilling prophecy not only in Salem, but throughout England during this period, resulted in tens of thousands of innocent people being hanged, drowned and burnt to death.
“But that was in the past,” I hear you say and people don’t believe in witches anymore! Well true, but that’s not the point. The point is that people’s irrational fears took over. In the absence of any real threat or danger, people make it up in their minds. The same is true of many students and parents today when it comes to understanding risk and the activities they’ll experience outside of school.
We create new ways of worrying, especially when there’s actually not that much about which to worry. The chance of being killed by a terror attack is extremely low. Wars across the globe are at the lowest point in history. Most people in developed countries have access to plenty of clean drinking water and food. People have plenty of opportunities for work and freedom of movement and association, yet people are often irrationally worried about going on camp, or abseiling. In terms of outdoor activities, abseiling is one of the safest activities you can do, yet this causes a huge amount of anxiety. The reality is that driving your kids to and from school each day is one of the most dangerous things you can do. More people die in road accidents every week than they do in a year or two or more in outdoor education.
With such a disconnect, how do we start having this conversation about risk with parents? Firstly, explain a bit about the current state of the world and back it with some stats. People are always quite surprised by this. Then explain a situation where you went up to a stranger and started chatting with them. What was the fear? How did that make you feel? What happened when they started chatting back to you and you discovered they were a really interesting person. If you haven’t done this, do this and then you’ll know what I mean and you’ll have a story to tell.
Talk about the growth associated with taking risks. Turn it over to the parents. What was something you did as a child that was fun but your parents didn’t know or what was the last time you took a risk with something new? How did it feel? What did you learn?
The reality is that most people’s fears are now grounded well and truly in the fantasy world with social media making it easier for parents and students to reinforce their own beliefs about a topic, no matter how stupid that topic may be. For example, a parent searching for bush walking fatalities, will end up down a rabbit hole which is solely focussed on how people have died in the bush. By doing this, they discount everything about the fact that bush walking is incredible for students to get out and about and learn about themselves and others. Social media and google searches will filter everything out and now the parents’ world is just a clouded mind of bush walking fatalities and just like witches, nothing else is right with the world until we ban it or get rid of it, which will then lead them to support groups for angry parents to want to ban bush walking and on it goes.
Unfortunately, it’s our job to bring them back to reality, because this is the exact same thing that’s dragging their kids down into other rabbit holes of pain, despair and other people who are always far happier, more successful and wealthier than they are. At the end of the day, most of this is total rubbish and yet it’s what children and parents are believing. Let’s bring them back to reality. Talk with them about social risks, social anxiety and maybe facing this fear is far harder than facing down a bear charging at you looking for a tasty meal (although this would have to be in North America, as our Koalas are way too stoned on gin leaves to care).
Often what I’ve seen is a huge amount of social anxiety prior to camps as both parents and students fear disconnecting from the world. The fact is that most of it’s a complete load of crap, but trying to get the socially anxious to understand this, is a much harder task than simply stating the obvious. At your next pre-camp briefing, call this out. Show them some stats and get them grounded in some level of reality.